This Privacy Policy explains how Bingham Mechanical, Inc.
(“Bingham,” “we,” “us”) handles information in the
Bingham OS web and mobile applications (the “App”). The App is a
private workforce tool provided to Bingham employees for timekeeping, payroll-related
tasks, training, and human-resources functions. Accounts are created and managed by
Bingham; the App is not offered to the general public and has no public sign-up.
Information we collect
- Account & profile: name, work email, phone number, job position,
office/location, and contact & emergency-contact details you provide.
- Employment & HR records: data maintained by Bingham HR (e.g.
hire date, pay-related and onboarding documents). Much of this is read-only to you.
- Timekeeping & location: clock in/out times and, at the moment you
clock in, switch jobs, or clock out, your device’s location (from your phone’s
GPS, or from your web browser when you use the website), used to verify jobsite accuracy.
We do not track your location in the background or when you are off the clock.
- Photos you submit: receipt or other photos you choose to attach to a
timecard. The camera and photo library are accessed only when you tap to add a photo —
never automatically or in the background.
- Device & push: a push-notification token for the device, so we can
send work-related alerts (e.g. approvals, work-order updates).
- Usage & security logs: sign-in events and basic technical logs to
keep the App secure.
- Calendar connections (optional): if you choose to connect a personal
calendar (such as Google Calendar) to the Planner, the private calendar address you provide
and the events it contains. See “Calendar connections” below.
How we use information
- To operate timekeeping, payroll preparation, training, and HR functions.
- To verify jobsite presence at clock in/out, including (where jobsite checks are turned on) letting a supervisor know when a
punch is recorded far from the jobsite.
- To send work-related notifications you have enabled.
- To secure the App and prevent unauthorized access.
How information is shared
We do not sell your personal information or use it for advertising. We share
information only:
- Within Bingham, with authorized HR, payroll, and management staff.
- With service providers that help run the App (secure cloud hosting, and payroll/
paycheck providers such as Intuit QuickBooks / QuickBooks Workforce), under contract
and only as needed to provide the service.
- When required by law.
Location permission
The App accesses your device’s location only when you clock in,
switch jobs, or clock out. The App does not collect location information in the background,
continuously, or when you are not actively using the timekeeping function.
- Location is required to clock in, clock out, and switch jobs, in the
mobile app and on the website. If location permission is turned off, or your phone’s
location services are off, the App will ask you to turn it on before the punch is
recorded.
- If you can’t clock out yourself (for example, your phone’s battery died), your
supervisor can close out your time, and no location is recorded for that clock-out.
- If your device allows location but can’t determine a position (for example, inside
a building, or on a computer without Wi-Fi), the punch is still recorded, along with the
reason no location was captured.
- On a computer, your web browser provides the location, which may be approximate (often
based on nearby Wi-Fi networks) rather than GPS.
- When a foreman clocks a crew in or out together, the foreman’s device location is
recorded on those crew members’ entries.
You can turn the permission off at any time — in the app, open
Profile → Privacy & permissions → Location, or use your device or
browser settings — but you will need to turn it back on to clock in or out.
Camera and photos
The App asks for camera and photo-library access only so you can attach a receipt or
document photo to your timecard. It is used only when you tap to add a photo; the App does
not scan, browse, or upload your photos automatically. You can decline or revoke this access
in your device settings — the rest of the App continues to work.
Calendar connections
The Planner can optionally connect to a personal calendar. Both connections are off unless
you turn them on, and you can turn either off at any time from the Planner’s Google
Calendar card.
- Your Planner in another calendar: you can create a private link that lets
a calendar app (such as Google or Apple Calendar) show your Planner meetings. Anyone with the
link can see those meetings, so keep it private; resetting or turning off the link stops the
old one from working.
- Your personal calendar in the Planner: if you paste your calendar’s
private (secret) address, the App reads it about every 15 minutes and shows those events on
your Planner, read-only. The address is stored encrypted. Your coworkers never see these
events’ details — when they check your availability, that time shows only as
“Busy.” Removing the connection deletes the copied events from the App;
nothing changes in your personal calendar.
Push notifications
You can enable or disable push notifications at any time in the App settings or your
device settings.
Data retention & security
We keep information for as long as needed for employment, legal, and recordkeeping
purposes. We use industry-standard safeguards, including encrypted connections (TLS),
hashed passwords, and optional two-factor authentication.
Your account
Because accounts are provisioned and owned by your employer, account creation, changes,
and deactivation are handled by Bingham. To request access, corrections, or removal of your
account or personal data, contact us below or speak with Bingham HR.
Data deletion requests
Because the App is provided by Bingham Mechanical to its employees, employment records
are retained in accordance with company policies and legal requirements. Employees may
request access to, correction of, or deletion of personal information by contacting us at
accounts@binghammechanical.com or by
speaking with Bingham HR. Certain records may be retained where required by law, payroll
regulations, tax obligations, or legitimate business recordkeeping requirements.
Children
The App is for Bingham employees and is not directed to children under 13.
Changes
We may update this policy; we will revise the effective date above when we do.
Contact us
Bingham Mechanical, Inc.
4400 South Yellowstone Hwy
Idaho Falls, ID 83402
Phone: 208-522-4484
Email: accounts@binghammechanical.com